Somerville is a city that upholds progressive principles for both employees and residents. The City of Somerville embraces and encourages an innovative, empowering, and collaborative workplace culture in a fast-paced, challenging environment. The City also offers a generous benefits package that embodies a strong work-life balance. Not only is Somerville a “Model City,” as termed by The Boston Globe, but it is also a model employer.

Statement of Duties

The Preventative Maintenance Manager provides total quality management related to preventive maintenance. Employee is responsible for development, execution, and inter-departmental coordination of a preventive maintenance program to protect the functionality and code compliance of the City’s municipal buildings. Employee operates the Computerized Maintenance Management System (CMMS) for the City of Somerville, which includes detailed asset data for all components and systems in 32 municipal buildings with approximately 2.2 million square feet of space supporting various City uses.

Under the direction of the Director of Capital Projects & Planning, the Preventive Maintenance Coordinator plans, organizes and directs the preventive maintenance of building systems including but not limited to:  electrical and mechanical systems involving air conditioning, heating and ventilation, and associated utilities.  Individual also manages the maintenance and operation of building utility systems involving domestic and chilled water, electricity, gas, storm, sanitary sewage and includes filter changes, roof drain cleaning etc.

Position insures responsive, timely and thorough responses to the needs of the community.  Individual provides cooperation with and loyalty to higher authorities, peers, as well as subordinates.  Encourages fellow workers to take greater personal responsibility for their areas of expertise, thereby improving their professional standing.  Provides emphasis of cooperation with City Departments as a support service organization.

Essential Functions

• Lead the development and oversight of preventive maintenance plans for all municipal buildings. Responsible for implementation, monitoring, and updating of preventive maintenance plans. Planned preventive maintenance will include tasks to be performed by the maintenance division and custodial division as well as duties related to contracts which are performed on a regular basis.
• Create preventive maintenance tasks and input relevant information into a (CMMS) based on asset condition and management data. These preventive maintenance tasks will insure that proper maintenance is performed and warranties will not become void due to failure of proper preventive maintenance.  Management of an effective preventive maintenance system will prolong the life of city-owned buildings and reduce future capital expenditures.
• Maintain and update the City’s database of building system assets and maintenance requirements.
• Organize and manage all record drawings and operation manuals so that they can be found in a timely manner.
• Monitor the quality of preventive maintenance, coordinate and provide total quality management through periodic inspections and/or daily oversight. These evaluations shall be forwarded to the Director of Capital Projects and Planning when requested.
• Develop and schedule preventative maintenance tasks within the CMMS on a yearly basis.
• Schedule tasks related to health/life safety and environmental compliance within the CMMS to ensure all applicable safety regulations, building codes and safety requirements are scheduled accordingly. Identify and assist in correcting health and life safety issues in an efficient manner.
• Ensure completion of preventive maintenance tasks related to mechanical systems and custodial equipment repairs in accordance with established standards.
• Requisition material and equipment necessary for the completion of preventive maintenance tasks within City buildings. Track backorders, correct, delete or re-order materials or equipment related to preventive maintenance.
• Assist the Director of Capital Projects & Planning in conducting reviews of construction documents for both new construction and renovation projects related to providing preventive maintenance tasks.
• Track and analyze energy usage of all municipally owned assets, including buildings, streetlights, signalized intersections, parks and athletic fields. Manage energy data (may be though CMMS) and supports reporting of energy usage in conjunction with the Mayor’s Office of Sustainability and Environment. 
• Identify energy conservation measure (ECM) projects for future development. Monitor and verify the results of implemented ECMs and track progress towards the City’s energy and greenhouse gas reduction goals.\
• The individual’s energy work is critical to meeting City goals including the Mayor’s commitment to net-zero carbon emissions in Somerville by 2050, increased use of alternative energy in the city, and increased energy efficiency in City operations.
• This position may assist staff on specific training related to the CMMS and/or specific task requirements. Attend seminars and conventions related to modern methods, tools, and practices associated with maintenance. Schedule training and on-going professional development for staff related to the CMMS.
• When emergency situations occur, the Preventive Maintenance Coordinator must be available to assist City staff.
• Any other relevant duties as required by the Director of Capital Projects & Planning.

This is a safety sensitive position.

Recommended Minimum Qualifications                                                                

Education and Experience: Bachelors degree and ten (10) years of experience in building trades, including five (5) years of experience in maintenance supervision related to custodial, electrical, mechanical, carpentry, HVAC, and boiler systems. Custodial services experience a plus. Five (5) years experience working with a preventive maintenance system (CMMS) a plus.

Coordinating the implementation or updating of a new system is advantageous.

Certification in any of the following is desired: Certified Energy Manager (CEM) from the Association of Energy Engineers; Building Operator Certification (BOC) from Northwest Energy Efficiency Council; or a LEED certification issued from the US Green Building Council.

Special Requirements

Valid Massachusetts Driver’s License required.

Knowledge, Abilities and Skill

Knowledge: Knowledge and ability to demonstrate techniques of using maintenance tools, repairing machinery, ability to operate computerized related systems and ability to formulate a computerized preventive maintenance program. Demonstrated expertise working with computers and knowledge of Windows 7 and Microsoft Office programs (e.g., Excel, Word, Power Point, et.al. Understanding of standard calculations and reporting for greenhouse gas emissions, energy use, and life cycle costing/ECM analysis.

Abilities: Ability to establish and maintain effective working relationships with staff developers, contractors and trades personnel; ability to develop innovative, cost-effective programs to monitor construction projects; ability to prepare and administer budgets.

Skill: Demonstrate effectiveness of communication between the Building & Grounds Department and various Department Heads, Principals, staff and teachers. Supervisory skills demonstrate the ability to direct and secure the cooperation of the maintenance and custodial staff.  Strong written and oral communication skills for clear, concise, and effective interaction with all concerned parties related to Facilities Department matters related to maintenance & custodial services.

Work Environment                                                                                                  

The work environment involves everyday discomforts typical of offices, with occasional exposure to outside elements.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  Employee may be required to work beyond normal business hours in response to attend evening meetings or complete work assignments.  Often work in at construction locations. Work is performed both inside and outside and the incumbent may be subjected to loud noise and exposure to extremes of heat and cold temperatures and inclement weather. Incumbent is required to traverse uneven terrain, may be required to bend or stoop and is subject to one or more hazards such as those associated with working near heavy equipment, mechanical and electrical systems. Work environment will be moderately noisy and at times very loud due to students and staff traveling through corridors, as well as work areas such as boiler rooms.

Physical and Mental Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

Physical Skills

The work is mutually mental and physical requiring an intellectual nature. While performing the functions of this job, the employee is required to stand, walk, sit, talk and hear for extended periods. The incumbent is required to lift and carry equipment and supplies weighing up to 50 pounds.

Motor Skills

Frequently required use hands to finger, handle, or feel objects, tools, or controls; reaches with hands and arms, crawls and climbs. Incumbent must be able to hear normal sounds, distinguish sound as voice and communicate through human speech. This position requires the ability to operate a keyboard and calculator at efficient speed.

Visual Skills

Specific vision abilities required include close and medium distance vision and the ability to adjust focus.

Application Procedure: 

This position will remain open until filled. Send your resume and cover letter to:

City Hall Personnel Office
93 Highland Avenue
Somerville MA 02143
Fax: 617-666-4426
TTY: 1-866-808-4851
Email: employment_opportunities@somervillema.gov

City of Somerville residents are especially encouraged to apply.

The City of Somerville is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, sex, religion, age, national origin, disability or any other protected category. Women, minorities, veterans, and persons with disabilities are encouraged to apply. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request.

Individuals with disabilities who need auxiliary aids and services for effective communication, written materials in alternative formats, or reasonable modifications in policies and procedures, in order to access the programs and activities of the City of Somerville or to attend meetings, should contact the City’s ADA Coordinator, Nency Salamoun, at 617-625-6600 x2323 or nsalamoun@somervillema.gov.

Hours: Full Time

Salary: $86,700.00 a year plus benefits